Transfer an existing company to your office in 4 steps
Do you want to transfer a company that is already on file with Codabox, to your office?
- In MyCodabox, go to Companies > + Add or transfer.
- Fill in the company details.
- Click Save company.
The system detects that this company is already on file with Codabox and offers you the possibility of transferring the company to your office. - On the next screen, you can opt to immediately transfer (or cancel) certain services:
- CODA: enter the bank accounts and request, if necessary, the redelivery of past CODAs by selecting the period in the calendar via the field 'Deliver past CODAs'.
Please note that we can only deliver CODA that we have received from the bank
★ If you don't want CODA: click the x next to the IBAN field for the CODA mandates. The field disappears and the service is not transferred.
- SODA: enter the social secretariats.
- CARO: you can only order this service after the transfer.
- VOILA/VOICI: you can only order this service after the transfer.
- CODA: enter the bank accounts and request, if necessary, the redelivery of past CODAs by selecting the period in the calendar via the field 'Deliver past CODAs'.
What's next:
- Codabox checks the transfer details. Within a few days, Codabox transfers the company to your office and you will be able to see it in your 'Company list' in the environment to which you transferred the company.
- Codabox sends the CODA mandate(s) for this company to your client for signature. (*)
- Codabox handles the mandate(s) signed by your client.
- Your office receives CODA (and SODA) for this company. You can now order additional services.
(*) If Codabox does the mandate management for your office.
This procedure is also available in a short video
On this page you can watch a short video tutorial 'How to request a client transfer' (note: the wordings used on the screens have since changed).
Be sure to check out our other video tutorials, which walk you step-by-step through MyCodabox with concrete examples.
Follow the status of your transfers?
You can follow your transfers via MyCodabox > Companies > Company transfer list
The different statuses of your transfers are explained in detail in What about the services that were activated for this company before the transfer to your office?
During the transfer, you decide which service(s) to activate:
Active service BEFORE the Transfer | STATUS if service ordered by the new Accountant DURING the transfer | STATUS if service NOT ordered by the new Accountant |
| CODA / SODA | Transferred (awaiting signature) ★ The legal representative of the company needs to sign the mandate (again) | Cancelled |
| CARO / VOILA / VOICI | Always cancelled | |
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