Get your CODAs in Exact Online |
To receive your companies' CODA files directly into your Exact Online software, follow the below instructions (2 steps in Exact Online, and 1 additional step in MyCodaBox):
☆ Are you an SME? Then click here for instructions to ensure that your CODA files are automatically sent to your Exact Online postbox.
Step 1: set up your digital postbox in Exact Online
➟ The address you've configured here for the EOL postbox:
Do you need more information about Step 1? Go to the Exact Online help page Digital postbox | Set up a digital postbox. There is also an instruction video to help you. |
Step 2: link your digital postbox to the bank account(s) in Exact OnlineWhen you've set up your digital postbox in Exact Online, you need to link it in Exact Online to the bank account(s), in order to enable automatic import of bank statements. Do this for each of the relevant bank accounts.
➟ The address you've configured here for the EOL postbox, must also be indicated in your MyCodaBox environment. You'll do this in Step 3 below. Do you need more information about Step 2 or is the EOL setting 'Import statements automatically' not yet activated? Go to the Exact Online help page Create bank links through Codabox |
Step 3: in your MyCodaBox environment, indicate the email address that you set up in Exact Online
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Once you've completed these 3 steps, the available CODA files will automatically be sent to your Exact Online postbox. |
Troubleshooting |
Exact Online and sub-accounts
- What is a sub-account?
A sub-account is a bank account with the same IBAN as the main account to which it is linked.
For example, it is possible to open a main account in EUR, and then open sub-accounts in a different currency (USD, GBP, etc.).
Another example of a sub-account is the specific ING account, which allows wealth management separately from the management of daily transactions. - Processing by Exact Online?
You notice that all transactions on the sub-account are recorded on its main account? This sub-account has the same account number as the main account, followed by the sub-account number.
➜ Please contact Exact Online: The sub-account number is not taken into account by Exact Online, the environment does not detect that it is a sub-account of a main account. You can contact Exact Online to have this sub-account treated separately. - Stop receiving CODA for a sub-account?
Do you want to stop receiving CODAs for a sub-account linked to one of your active mandates?
➜ Please contact Exact Online: CodaBox cannot stop the delivery of CODA for sub-accounts but you can have this sub-account be processed separately in Exact Online.
No CODA file in Exact online
The main reason why a CodaBox client does not receive CODA files in Exact Online is that he/she has not set up EOL correctly.
There are three possible causes:
- Incorrect Exact Online postbox
The postbox must be configured in EOL (see the above instructions, step 1) to receive your CODA files directly in your accounting software. - The bank link with CodaBox has not been created in Exact Online
Once you've set up your digital postbox in EOL, you need to link your digital postbox in Exact Online to the bank account(s) for which you wish to receive CODA (see the above instructions, step 2). - Financial year not created
In Exact Online, at the start of a new financial year, you must set up a new financial year in Exact Online on the first day of the new financial year. Otherwise, the CODA files sent by CodaBox will not be displayed in Exact Online. Once the new financial year has been created, please close Exact Online and restart. All previously supplied CODAs will be visible.
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