What is the role of CodaBox in e-invoicing?

VOILA SERVICE 

CodaBox collects the purchase invoices via the different delivery channels (Peppol and Zoomit) and delivers them to the accountant and the company.

How to register to the VOILA service?
  • The Accounting Office orders the VOILA service via MyCodaBox individually per client
  • The client accepts the invitation via a form sent via e-mail by CodaBox

Activation of the VOILA Service?
CodaBox registers the client on the different e-invoicing channels: currently Peppol and Zoomit. The client can then be reached by the different senders registered on these channels and is ready to receive their e-invoices.

Delivery of invoices?

  • The Accounting Office: receives the invoices from its client according to the delivery method of its choice, just like for the CODA service
  • The client: the delivery method for the client depends on the channel used by the sender
  • ZOOMIT
    In the client's banking environment (he is notified via e-mail when a new purchase invoice is delivered) + CodaBox sends him/her the PDF of the invoice via e-mail
  • PEPPOL
    CodaBox sends the PDF of the invoice to the client via e-mail
⇨ More information about E-invoicing and Peppol and about Zoomit 

Result of the registration of companies in the VOILA Service?

Belgian companies can be reached via the Peppol and Zoomit networks.

CodaBox acts as a postman and collects the invoices from the different networks and takes care of sending these invoices to the company.

E-INVOICE API




Via the CodaBox e-Invoicing API, senders of invoices have access to different networks to send invoices and credit notes to their clients, whether in a B2C (business-to-customer), B2B (business-to-business) or B2G (business-to-government) context.

API connection?

https://documentation.ibanity.com/einvoicing/products#services


Result of the API registration?

CodaBox acts as an Access Point. Senders of invoices can send their invoices in digital format via the Peppol/Zoomit networks to their clients who are themselves known on these networks.


What is the role of the different stakeholders?

SENDERS OF INVOICES

The sender of invoices is a supplier who wants to send an invoice to his client.

The sender has a software that enables him to send invoices to different networks:

⇨ Peppol and Zoomit

SENDER 
SME?


He uses software created by a SOFTWARE INTEGRATOR to send his invoices.

The software integrator has connected its software with the CodaBox API in order to be able to send invoices from the sender to the different networks (Peppol and Zoomit).

The SME has access via its software to the option 'Send your invoices via Peppol or Zoomit'.

Example of software integrators:  Wolters Kluwer, WinAuditor, Fid-Manager

SENDER 
=
LARGE COMPANY?

L'émetteur peut aussi se charger lui-même de créer la connexion avec l'API de CodaBox (ex SD Worx).

He is using an API INTEGRATOR for the sending of his invoices, the implementation and the required format (XML + PDF).


The API integrator is a technical partner, which allows the sender to connect to CodaBox. The connection is made on behalf of different large companies that want to send their invoices to the different networks (Peppol and Zoomit).

Example of API Integrators: Manufast 

The sender can also take care of creating the connection with the CodaBox API (eg. SD Worx).


Note: As part of the KYC (Know Your Customer) process, the objective being to ensure the integrity and verify the identity of the different stakeholders (clients-suppliers-partners) of a company, the integrator is obliged to ask the sender for the information necessary for these verifications. 


More information is available in our article Register as a sender? Important info about KYC