Which costs appear on your invoice for the services CODA, CARO, SODA and VOILA? What are the one-time administrative fees and what are the monthly recurring fees? Read more about it here.
You'll find the applicable pricing, description of the services and General Terms & Conditions in MyCodabox via the left menu Environment > Services & pricing |
The combination of your monthly invoice and your monthly report(s) provides you with useful information. It allows you to check, a.o.:
- How many accounts you're paying the CODA fee for (per client)
- Which accounts have not had any transactions for a while (and therefore no CODA-files)
- How many mandates were activated during the month in question
- ...
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Are you an SME?
The information below only applies to accounting offices.
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CODA |
One-time administrative fees
| For what? | When? | Indication on invoice |
| 1x per CODA mandate that was activated in the course of the past month for a certain bank (hence for which a first file was already received) | Following activation: on your invoice at the start of the next month | 'Codabox - Volmacht - Administratieve diensten' 'Codabox - Mandat - Services administratifs' |
★ This one-time fee is a fixed amount charged per mandate (per company and per bank), regardless of the number of accounts and type* of accounts (e.g. a combination of current accounts and savings accounts) activated via that mandate.
* Codabox does not charge administrative fees for savings accounts, provided they are requested together with a current account on the same mandate. If a savings account is requested on a separate mandate, the administrative fees will be charged following activation of that account.
Examples:
| A mandate with 3 accounts for bank A | ➟ 1x the administrative fee |
| A mandate with 1 current account and 1 savings account for bank A | ➟ 1x the administrative fee |
| 2 current accounts with the same bank and for the same company, but not requested at the same time | ➟ 2x the administrative fee |
A mandate for bank A and a mandate for bank B | ➟ 2x the administrative fee |
| A mandate for company A and a mandate for company B | ➟ 2x the administrative fee |
Recurring monthly fees
| For what? | When? | Indication on invoice |
| For every current account for which the CODA service was active in the course of the past month | Each month: at the start of the month, you pay in advance for the deliveries of that month | 'Codabox Zichtrekening - Technische diensten' 'Codabox Compte courant - Services techniques' |
Price determination
A monthly cost is charged for each current account. The fee is based on a tier: a higher volume (more IBANs) means a lower unit price. To determine the applicable rate, the numbers for CODA, CARO and VOILA are added up at each billing cycle (for all companies you manage under 1 organization in MyCodabox).
Exceptions:
- The monthly fees do not apply to savings accounts nor subaccounts: delivery is free.
- The monthly fees are not charged for the first month of deliveries (activation CODA mandate).
- For archived accounts, there is no pro-rata refund of the monthly fees for the unused days of the last (prepaid) month.
Example:
An accounting office with
| ➟ 300 in total, so the tier 'between 241 and 500 current accounts' applies to 100 bank accounts. (see also the CARO/VOILA calculation) |
CARO |
One-time administrative fees
| For what? | When? | Indication on invoice |
| 1x per client reference for which the CARO service was activated in the course of the past month and for which a first file was already received | Following activation: on your invoice at the start of the next month | 'Codabox CARO - Volmacht - Administratieve diensten' 'Codabox CARO - Mandat - Services administratifs' |
★ This one-time fee is a fixed amount charged per CARO client reference (1 client reference per company and per bank). For some bank products, multiple credit cards can be activated - at no additional cost - per client reference/statement.
Examples:
| 1 client reference for bank A | ➟ 1x the administrative fee |
| 2 client references for bank A | ➟ 2x the administrative fee |
| 1 client reference with 2 credit cards | ➟ 1x the administrative fee |
Recurring monthly fees
| For what? | When? | Indication on invoice |
| For every client reference for which the CARO service was active in the course of the past month and for which at least one file was already received | Each month: at the start of the month, you pay in advance for the deliveries of that month | 'Codabox CARO - Technische diensten' 'Codabox CARO - Services techniques' |
Price determination
A monthly cost is charged for each client reference. The fee is based on a tier: a higher volume (more client references) means a lower unit price. To determine the applicable rate, the numbers for CODA, CARO and VOILA are added up at each billing cycle (for all companies you manage under 1 organization in MyCodabox).
Exceptions:
- The monthly fees are not charged for the first month of deliveries (activation CARO).
- For archived client references, there is no pro-rata refund of the monthly fees for the unused days of the last (prepaid) month.
Example:
An accounting office with
| ➟ 300 in total, so the tier 'between 241 and 500 client references' applies to 100 client references. (see also the CODA/VOILA calculation) |
SODA |
One-time administrative fees
| For what? | When? | Indication on invoice |
| 1x per SODA mandate that was activated in the course of the past month (hence for which a first file was already received) | Following activation: on your invoice at the start of the next month | 'Codabox SODA - Administratieve diensten' 'Codabox SODA - Services administratifs' |
★ This one-time fee is a fixed amount charged per SODA mandate (1 mandate per company and per social secretariat).
Examples:
| 1 social secretariat for company A | ➟ 1x the administrative fee |
| 2 social secretariats for company A | ➟ 2x the administrative fee |
| The same social secretariat for company A and for company B | ➟ 2x the administrative fee |
Recurring monthly fees
| For what? | When? | Indication on invoice |
| For every MyCodabox environment with at least 1 company for which the SODA service was active in the course of the past month | Each month: at the start of the month, you pay in advance for the deliveries of that month | 'Codabox SODA - Technische diensten' 'Codabox SODA - Services techniques' |
Applicability of the price
This monthly fee is a fixed amount charged per month/environment (accounting software), regardless of the number of companies in that environment for which SODA is active and regardless of the number of social secretariats from which SODA is retrieved.
➟ If you work with 2 environments and have at least 1 company in each environment for which SODA is active, then you pay 2x the monthly fee for SODA each month.
➟ Do you already have one or more companies with SODA on environment A and are you ordering SODA mandates for additional companies on that same environment? The monthly fee does NOT increase if you activate more than 1 SODA per environment. You will however pay the one-time administrative fee for each SODA mandate that is activated.
Note: The cumulation applicable to CODA, CARO and VOILA, does NOT apply to SODA.
Because the price does not depend on the number of companies on each of your environments. If you have 200 companies on one environment, the price remains unchanged, you only pay the monthly SODA fee once.
Examples:
| SODA for 1 company on environment A | ➟ Each month 1x the monthly fee |
| SODA for 150 companies on environment A | ➟ Each month 1x the monthly fee |
| SODA for 1 or more companies on environment A and 1 or more companies on environment B | ➟ Each month 2x the monthly fee |
VOILA |
One-time administrative fees
No administrative fees
Recurring monthly fees
| For what? | When? | Indication on invoice |
| For each enterprise number for which the VOILA service was active in the course of the past month and for which at least one purchase invoice was already received via VOILA | Each month: at the start of the month, you pay in advance for the deliveries of that month | 'Codabox Aankoopfacturen' 'Codabox Factures d'achat' |
 | Companies that you manage in Clearfacts are not taken into account in this calculation: VOILA is included in the Clearfacts subscription. |
Price determination
A monthly cost is charged for each enterprise number. The fee is based on a tier: a higher volume (more companies) means a lower unit price. To determine the applicable rate, the numbers for CODA, CARO and VOILA are added up at each billing cycle (for all companies you manage under 1 organization in MyCodabox).
Exceptions:
- The monthly fees are not charged for the first month of deliveries (activation VOILA).
- For archived VOILA services, there is no pro-rata refund of the monthly fees for the unused days of the last (prepaid) month.
Example:
* The price does not apply to companies managed in Clearfacts. Those enterprise numbers are also not considered when determining the tiered price for the CODA/CARO/VOILA services.
An accounting office with
| ➟ 300 in total, so the tier 'between 241 and 500 enterprise numbers' applies to 100 enterprise numbers. (see also the CODA/CARO calculation) |
Important: Codabox cannot determine when the CODA, CARO or VOILA service is no longer needed for a particular company, credit card or bank account, e.g. when an account is closed or no more transactions occur on it. The service remains active (and is included in the calculation of recurring fees) until you deactivate it yourself via MyCodabox.
When a company is no longer an active client of yours (bankruptcy, termination, etc.), you can archive the company in MyCodabox. This will immediately stop all mandates and services of this company.
 | Didn't find the answer to your question about the billing method for our services? We are happy to help you! Contact helpdesk@codabox.com. |